High-volume correspondence
A number of large enterprises and service-providing companies having contacts with a lot of customers wish to rationalize their tasks regularly arising from the sending of information and/or invoices. It is rather difficult to prepare monthly more than thousands (or tens of thousands) of invoices, forms and related orders for cash transfers filled out per name and to be sent within a very short time, especially when the issuer does not want to be prepared for it technically in a long term solely due to the reason of significant investment demands. State Printing House Plc provides a full range of correspondence services - from the printing through the color personalization and enveloping to the mailing – to administrative institutions, local governments, banks, insurance companies and public service companies, while observing the data protection rules to the full extent. The corporation is ready not only for the daily personalization, but also for the handling of undeliverable letters occurring every day. Information on the returned letters needed for the identification is sent by State Printing House Plc electronically as well, in the required form – without opening the letters – after having processed them electronically. The continuous technological developments allow for the corporation to ensure the complete execution of color-printed and personalized account balances, notices and direct mails under advantageous conditions and with great flexibility.
Secure data capture and procedure follow-up
Capture of the data waiting for personalization and including confidential information may be carried out safely, electronically. The processing procedure includes the saving, recording and preparation for personalization of the files sent by the Customer in a confidential e-mail. The complete personalization procedure can be traced from the arrival of data bases transmitted to the printing company. Upon request, we make PDF files from the electronic form of the letters sent out, which can be easily reviewed by means of an electronic file tracing system after having sent out the letters. We provide a definite e-mail address for the data capture and the mail server is under our own control which guarantees that the letter containing sensitive data will appear nowhere else. The use of 2048 or 4096-bit PGP key applied for encryption represents a high level security.
Mass personalization, enveloping within an extremely short time
The digital plant of State Printing House Plc performs a full-scale Transactional Mail activity, while observing the strict security requirements and data protection rules. As a result of the careful planning and development over the years the machine-park of the digital printing plant has increased continuously and dynamically, building up reliable reserve capacities.
Personalization capacity of nearly 3 million A/4 pages per day
At present, the actual personalization capacity of our digital high-power printing machines (NIPSON, OCÉ) achieves 3 million A/4 pages per day. The digital printing machines of various technologies meet almost all special demands, guaranteeing great flexibility. The system is suitable for leporello or sheet-fed printing, and recto-verso personalization, as well as for spot color printing. At the selection of digital machines it was important that the low or high fixing temperatures of different printing technologies are enabled to produce special hologram – mainly security printing forms - and capillary structured, sensitive chemical papers and self-copy sets as well.
Machine-park adequate to nearly 700 thousand mails in a day
The enveloping of the personalized products, marked with OMR signs by IT methods, is made by high-capacity KERN enveloping machines. The enveloping machines are able to envelope up to two personalized prints and two non-personalized supplements. The personalized forms can be folded vertically and three times horizontally as well, and the sheets personalized in sheet feeding (or printed in leporello and then cut into sheets) can be folded horizontally four times. The further two supplements are of envelope size.
Management of undelivered letters
The machine-park and self-developed software of State Printing House Plc enable it to process the returned, undelivered mails without opening the letters according to the following:
- address contents;
- content of the mail;
- reason for the failure of delivery.
The prepared data base is provided by us electronically to our Customers.
Screening of incorrect addresses
Mails addressed incorrectly can be filtered out from the data base given by the Customer; this may result in significant savings for the Customer.
Optional service – on-line procedure follow-up upon individual requests
We undertake to develop individual services on the internet page operated by our corporation. The main purpose of the establishment upon individual requests is that it can make the maintaining of commercial relations easy and speed it up with the greatest Partners in a way that every piece of information needed for the enquiry or order can be available within 24 hours, and in certain cases, the printing company can supply its Customers with definite delivery information by connecting them to its own internal system.
Electronic services
Nowadays – besides the different paper-based services – electronic services have appeared in response, to the increased cost sensitivity of the companies. Upon increased market needs, State Printing House Plc stepped into the market of new electronic services as well. These e-services include electronic accounts, authentic electronic document services – electronic time-stamps and electronic signatures – and certified electronic archiving.